Minutes of the Board of Finance meeting held on Tuesday, March 23, 2010 at 7:00 p.m. at the Old Lyme Memorial Town Hall Meeting Hall.
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~Present:~~~~~~~~~ Regular Members:~Andrew Russell, Wayne Devoe, H. P. Garvin, III,
Christopher Kerr, Janet Sturges, David Woolley
Alternate Members:~ David Kelsey,
Nicole Stadjuhar, Finance Director
Absent:~~~~~~~~~~~ Regular Members:~
~~~~~~~~~Alternate Members:~ Judy Read, Maggie Ward
Timothy C. Griswold, Ex-Officio
Doris Johnson, Finance Administrator
Guests: Gary Gnazzo, Sound View Beach
Skip Sibley, Selectman
Bonnie Reemsnyder, Selectwoman
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Mr. Russell called the meeting to order at 7:01 p.m.~ A motion was made by Mr. Devoe, seconded by Mr. Garvin to have Mr. Kelsey vote for Mr. Woolley in his absence. Motion carried.
Mr. Woolley arrived at 7:14 pm.
Minutes of March 9, 2010
Minutes of March 9th were reviewed. Several corrections were noted. On page two, first paragraph, last sentence, add the word renting after the word with. On page three, under Harbor Management, fourth sentence, change Black Hall to Back River. Second paragraph, under Harbor Management, first sentence, change the word low to law. On page five, under Info Tech, add the word pay after Ruth Roach’s name. On page six, under Insurance, second sentence, add the word co-pay after the word visits.
There being no further corrections, a motion was made by Mrs. Sturges, seconded by Mr. Devoe, and passed unanimously to approve the minutes as amended. Motion carried.
Minutes of March 16, 2010
Minutes of March 16th were reviewed. Several corrections were noted. On page one, under Zoning R-10 Status, second paragraph, first sentence, remove the words review and from the sentence. On page two, first paragraph, second sentence, change the word add to the word move and remove the words as to move this time from that sentence. Second paragraph, first sentence, remove the word to after solicited. The second sentence in that same paragraph, add quotations to the words, “lease to buy”. On page five, remove South End from Volunteer Ambulance twice from the first paragraph under Emergency Service Retirement.
Board of Finance Meeting March 23, 2010
And lastly, under Capital Expenditures, first paragraph, second sentence, after Senior Center, add the word she and remove the words the under before General Government.
There being no further corrections noted, a motion was made by Mrs. Sturges, seconded by Mr. Kerr and passed unanimously to approve the minutes as written/modified. Motion carried.
Suspense List
Mr. Russell distributed the Suspense List. There was discussion on several individuals within the Suspense List. The Board members felt that it would be helpful to have a cumulative column on the Suspense List.
A motion was made by Mr. Garvin, seconded by Mr. Devoe and passed unanimously to accept the Suspense List as presented. Motion carried.
01-205-0550 Fire Protection Charge
The Town pays the fire protection expenses to Connecticut Water Company, as approved by the DPUC, for 19,000+ feet underground pipe and 21 hydrants in Town and State roads. The cost is calculated on a linear foot basis plus a per hydrant cost.
A motion was made by Mr. Kerr, seconded by Mr. Devoe and passed unanimously to approve $24,124.
01-203-0300 Public Works
Mr. Adanti previously highlighted the Five year Capital & nonrecurring budget for Public Works stating that $5,000 is added every year for various small equipment items. The Mason Dump with Plow is included in the FY11 budget, as well as a tractor and flail mower. There was discussion as to financing options available to the town.
At a prior meeting, Mr. Adanti detailed the Public Works Roads and Projects Capital requests explaining that 5,200 feet of Oakridge and Wildwood Streets will receive 2” of overlay and Homestead Circle will be reconstructed. He stated that he has shifted the Johnnycake Hill Road to 2013 and moved Library Lane to 2012.
Board of Finance Meeting March 23, 2010
The Public Works operating expenses for FY11 were highlighted. Contracted Services have been merged into the Public Works budget. He said there will be no engineering or drainage expense for Library Lane, Flat Rock Hill or Buttonball Road (north).
Mr. Adanti previously outlined the various line items which included the following: Pipes, block, catch basins, signs and post, chip seal, blacktop, cold patch, winter sand and salt, gravel, stone, tires, outside repairs, gas/diesel/motor oil, parts, tools, welding supplies, fertilizer, lumber/paint, uniform rental, safety equipment, and cleaning supplies. Mr. Adanti recommended the chip seal account be decreased from $167,500 in FY10 to $100,700 in FY11. Roads scheduled for chip sealing are Whippoorwill Road and Grassy Hill Road.
A motion was made by Mr. Kerr, seconded by Mr. Devoe to approve $803,416 for Public Works. Motion carried.
01-213-1340 Transfer Station
Mrs. Stadjuhar outlined the expenses relating to the transfer station operations. The landfill is closed on Sunday and Monday year round instead of just during the winter months.
A motion was made by Mr. Kerr, seconded by Mr. Garvin to approve $168,710. Motion carried.
01-201-0110 Insurance
Mrs. Stadjuhar highlighted the Insurance line. There are slight increases in the Medical Insurance ($452,000 to $457,000), Workers Compensation ($63,000 to $66,000) and Property/Liability ($72,000 to $76,000) lines. One volunteer firefighter uses the Town’s insurance and pays 100%of the cost. It is expected that non-union employees and Public Work employees will pay 11.5% of the insurance premium and that Police employees will pay 13%.
A motion was made by Mr. Devoe, seconded by Mrs. Sturges and passed unanimously to approve $648,000.
01-300 Capital Expenditures/Non-Recurring
Mrs. Stadjuhar distributed the Five Year Capital and Nonrecurring Budget. Last week, she itemized various expenses relating to Info Tech, Town Hall, Park and Recreation tennis courts and Soundview portable toilets, Land Use, Flood and Erosion and the Senior Center. She explained General Government, Town Hall improvements, Little League fields, and the Harbor Management Dredging Study.
Board of Finance Meeting March 23, 2010
The Public Works Capital budget was discussed, highlighting the age and replacement of various trucks and mason dumps with plow, a tractor and flail mower, as well as small equipment expenses. Under Public Safety, the Animal Control Shelter expenses relate to a water filtration system and a furnace. The Fire department has included a rescue boat as well as various portable and mobile radios and rugged laptops. There was discussion on Cross Lane roof replacement and Lyme Street roof and floor work. The Police expenses relate to hiring of an additional police and related accessories.
Two Tankers are already included in the Capital Projects Fire Apparatus funds. A police vehicle and accessories are included each year in the Capital budgets. The Public Works Roads and Projects include Oakridge/Wildwood (5,200 ft) overlay and Homestead Circle reconstruction road projects as well as a drainage project on Johnnycake Hill and Meetinghouse Lane.
After extensive discussion, a motion was made by Mr. Garvin, seconded by Mr. Devoe to move the Sound View Portable Toilet Facility to 2012, pending further investigation. There was a discussion on the Harbor Management dredging study and how the project impacts the entire town vs. a select area.
After extensive discussion, a motion was made by Mr. Devoe, seconded by Mr. Woolley, to remove the Dredging study from the Capital Budget. Motion carried.
Mrs. Stadjuhar outlined the R-10 budget- expenditures. She highlighted the total required (per Land Use memo dated 3/16/10 attached), available budget – carry over, available budget – capital, and the net amount required.
A motion was made by Mr. Garvin, seconded by Mrs. Sturges to approve $58,000 for the R-10 budget expenditures. Motion carried.
Mr. Gnazzo spoke against the Sound View Beach Restroom facilities and said he expressed the sentiments of many property owners in the Miami Beach and Sound View Beach area regarding installing restroom trailers. He suggested getting rid of the town parking lot and charging for beach access. The Board of Finance members all agreed that the Sound View Parking Lot and restrooms need improvement. Further investigation is necessary before funding.
Under Flood and Erosion, there was discussion on the Sheffield Brook Engineering Study. After discussion a motion was made by Mr. Kerr, seconded by Mr. Garvin and passed unanimously to remove the $19,000 study from the 2011 budget. Motion carried.
Board of Finance Meeting March 23, 2010
There was discussion about the Info Tech items. After discussion on General Government, a motion was made by Mr. Garvin, seconded by Mr. Kerr, to approve $151,450 for General Government. Motion carried.
Under Public Works Five Year Capital, Mr. Kerr stated that he spoke with Mr. Adanti regarding financing options for the tractor and flail mower. The tractor has zero percent financing, however the flail mower does not. A motion was made by Mr. Devoe, seconded by Mr. Kerr and passed unanimously to approve $150,000. Motion carried.
Under Public Safety, Animal Shelter, Mr. Kerr discussed the furnace in the Animal Control Shelter and the water filtration system. After discussion, a motion was made by Mr. Garvin, seconded by Mr. Kerr to approve $18,000 for Animal Control. Motion Carried.
Under Fire Department, there was a discussion on the various line items. A motion was made by Mr. Devoe, seconded by Mr. Woolley to move $12,500 for the Lyme Street floor to 2012. Mr. Kerr abstained from the vote. Motion carried.
A motion was made by Mr. Woolley, seconded by Mr. Garvin to approve $294,015 for Public Safety, Fire. Mr. Kerr abstained. Motion carried.
Emergency Management depends on grants received. A motion was made by Mr. Devoe, seconded by Mrs. Sturges, to approve $35,000 for Emergency Management Service, which is the same as the revenue budgeted. Motion carried.
Police Capital was discussed. A motion was made by Mr. Kerr, seconded by Mr. Devoe to pass $35,500 for Police, Public Safety. Motion carried.
Under Public Works Roads and Projects Roads, a motion was made by Mr. Devoe, seconded by Mr. Kerr and passed unanimously to approve $386,500. Motion carried.
Board of Finance Meeting March 23, 2010
Salaries/Wages
Mrs. Stadjuhar reviewed the Salary and Wage sheets and highlighted the areas of increases and decreases in salaries. The salary and wage sheet provides for a 2% increase for employees except for certain elected officials, seasonal employees and meeting clerks.
A motion was made by Mr. Devoe, seconded by Mr. Garvin to approve $2,303,440. Mr. Kerr abstained. Motion carried.
Mrs. Stadjuhar hightlighted the impact of the Regional School District 18 and the Assessor’s Grand List Increase on the budget. Mrs. Stadjuhar explained how the revenues and expenditures will be displayed in the future.
Mr. Russell stated that the next Board of Finance meeting is scheduled for Tuesday, March 30, 2010 at 7:00 p.m.
A motion was then made by Mr. Devoe, seconded by Mr. Kerr and passed unanimously to adjourn the meeting at 10:18 p.m.
Respectfully Submitted,
Michele Hayes-Finn
Secretary
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